Interlink 2018 - Logistics Information
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TAHFM Interlink Logistics Information

Thank you for registering/sponsoring and/or speaking at our upcoming event - Interlink 2018 - Champions by Design. Here are a few quick links to help you make the most out of your experience.

April 8 - 11, 2018
The Westin Galleria
13340 Dallas Parkway Dallas, Texas 75240

Contact Us

events@tahfm.org
512-220-4291

Sponsor Benefits

Verify your Logo!

Current logos are posted on our Interlink Homepage. If you have an updated version of a logo or your logo is missing, please send your logo to events@tahfm.org . Logo submissions for print transmission should be in the following formats.

Preferred formats (vector): PDF, EPS, AI, SVG
Acceptable (raster): High-res JPGs, PNGs, TIFFs, PSDs

Send the logo to events@tahfm.org as soon as possible in order to be included in conference program, signage, and to take advantage of pre-conference website and email promotion.

Register your complimentary full-conference registrations!

Diamond - 5 complimentary full conference registrations.
Platinum - 3 complimentary full conference registrations.
Gold - 2 complimentary full conference registrations.
Silver - 1 complimentary full conference registrations.

Send Us your Promotional Insert! {Diamond & Platinum ONLY!}
As a Diamond or Platinum Sponsor, you have the opportunity a promotional insert in the conference attendee's registration bags. A promotional insert can be a one page flyer or post card or brochure type marketing piece of collateral. Please send us approximately 350 pieces of your promotional insert to the address below no later than Friday, March 30th to make sure it's included in the conference materials (promotional inserts that arrive after this date run the risk of not being included in the conference packets):

CMP Management
Attn: Kirby McThompson - TAHFM
206 NW Drive
Leander, Texas 78641

Send us your Ad for the Conference Program! {Diamond ONLY!}
As a Diamond Sponsor, you have the opportunity to place a full page full color ad in the conference program. The full page ad dimensions are: 7.75" x 9.875". Ads must be received by Friday, March 9th in order to be included in the conference program. Ads received after this date run the risk of not being included.

Exhibit Hall

Complimentary Exhibit Booth Staff
If you have an exhibit booth, please email events@tahfm.org the name, title, and email address of your booth staff. You receive 2 complimentary booth staff (per booth) for the exhibit hall. In addition, the attached email has the information for the exhibit space.

Booth Number & Floor Plan
To locate your booth number and the view the current floor plan.

Exhibit Schedule
Exhibit Move-in/Set-up: Monday, April 09 ~ 1:00 pm - 4:30 pm
Exhibit Open with Reception: Monday, April 09 ~ 4:45 pm - 7:00pm
Exhibit Hall Lunch: Tuesday, April 10 ~ 12:15 pm - 2:30 pm
Exhibit Breakdown: Tuesday, April 10 ~ 2:30 pm - 4:30pm

Door Prize Form - Due Friday, March 10.
Door Prizes are a great way to attract visitors to your booth. If you are interested in donating a door prize, please complete the online form by Friday, March 8th.

Internet & Electricity
Internet and electricity must be reserved through the hotel directly using the form attached. If you have any questions about electricity or internet in your booth, please contact Chris Cresci at ccresci@PSAV.COM

Hotel & Golf Tournament

Book your room at the hotel!
The negotiated hotel room rate of $209/night at the Westin Galleria Dallas will expire on March 17th. If you have not made your hotel reservations, please do so online from HERE or by calling 1-888-627-8536 and reference the Texas Association of Healthcare Facilities Managers Interlink 2018 event.

Register for the Golf Tournament/View Sponsorship options
This tournament benefits the Rufus J. Cleghorn Scholarship Fund. The Bear Creek Golf Course in Dallas, Texas will be hosting this year's tournament on Sunday, April 8th. Sponsor a golf hole or just come out to play a round with the attendees. Our Industry Associate partners are welcome!

Speaker Logistics

Thank you for agreeing to speak at Interlink 2018! Please bookmark this page as a reference going forward for all things Speaker!

Agenda
Review your speaking time here! Presentation Guidelines

Presentations must be educational in nature and free of solicitation content. Please do not include company information within your PowerPoint, with the exception of the last slide. Be sure to provide adequate time for Q&A at the end of your session time.

This year we are requesting all of our presentations be in a unified format. Please download our approved presentation format for your presentation.

Please provide your electronic presentation no later than Friday March 23rd. Please upload below in the following format - lastname_interlink18_yes or lastname_interlink18_no [depending on presentation permissions given in speaker agreement].

Onsite Contact Information

Please check in at the Event Registration located in the Dallas Foyer. Your onsite contact will be our event director, Kirby McThompson. Her onsite phone number is 512-350-1661 (call/text). Upon check in you will meet your session host and get prepared for the event!

Attendee Logistics

We are very excited about this year’s conference! Here are some last minute tips as you prepare for your trip:

Hotel
The Westin Galleria
13340 Dallas Parkway
Dallas, Texas 75240
Phone: (972) 934-9494
the Westin Website

Hotel Parking Options
Overnight Valet - $28 + tax
Valet Day Parking - $16 + tax
Self Parking – Complimentary

Registration
Beginning Monday at 7:00 am, registration will open in the Ft. Worth Foyer (3rd floor). The conference will end at 11:15 am Wednesday morning following the closing Keynote address from Timothy Markijohn with The Joint Commission. View the full conference agenda. Speaker Presentations will be available for download following the conference. Your attendee bags will have a program, schedule at a glance and notepad to help track notes throughout the conference.

We invite and encourage you to participate in the conference networking activities as well. This includes the following:
  • President’s Welcome Reception on Sunday in San Antonio Pre Function at 7:00pm
  • Exhibit Hall Reception on Monday in the Dallas Ballroom at 4:45pm
  • Energy Roundup Reception on Monday in San Antonio Pre function at 7:00pm
  • Hospitality Suite on Monday evening in Prive at 9:00pm
  • Hospitality Suite on Tuesday evening in Prive at 5:30pm
  • Game Night on Tuesday evening in San Antonio 2 at 7:30pm
Dress for the conference is business casual. If you know of other facility managers who would like to attend, please let them know that we welcome their registration onsite.

We look forward to seeing you at Interlink. If you have any questions about your registration, please email info@tahfm.org call us at (512) 220-4291.

We will see you soon in Dallas!

Golf Logistics

Sponsors
  • Sponsors: please arrive between 9:15 – 10:00 am to set up. If you arrive at 11:00 am, you will not be able to set up until 11:30 am – no exceptions!
  • Golf Hole Sponsors - You will be responsible for bringing any materials (i.e. giveaways/table/tent/chairs/marketing material) for your hole. Hole Assignment list attached.
  • Platinum Event Sponsor/ Beverage Sponsor/Lunch Sponsor – you will have a table and chairs in the registration area for you to use for giveaways/signage.
  • Last minute giveaway items need to arrive to the golf course by 9am Sunday.
Registration
  • Registration will open at 10:00 am in the Pavilion.
  • Breakfast tacos, coffee and juice will be served at this time.
  • Each player will receive two beverage cart tickets, which you’ll receive in your golf carts attached to the clipboards.
  • Our goal is to ensure vendors and facility members are paired together, so please stay with your assigned teams. If team hopping takes place it will be very hard to calculate the scores at the end of the event. Thanks for your help in staying with your assigned teams.
Golf Games/Add On’s - we take cash, check or credit!
This year we will offer Mulligans, Advance the Ball and a Poker game at Interlink Golf 2018!
  • 15 to buy-in to the poker game
  • $15 for Mulligans
  • $20 to advance your ball on Par 5/team
  • $40 for 2 Mulligans and buy-in to the poker game
  • $60 for 2 Mulligans, buy-in to poker game, and advance your ball on Par 5
TAHFM is pleased to announce its raffle prize for this tournament will be a set of Ping Blue Eye Irons (see description & dimensions attached).
  • Raffle Squares - $10/Square or $25/3 Squares - And remember, the more squares you purchase, the better your odds at winning this prize - no limit to the number of squares you can purchase!
REMEMBER: All proceeds go to the Rufus J. Cleghorn Scholarship Fund!

Miscellaneous
  • This is an 11:30 am shotgun start, four-person, scramble event.
  • Putting Contest will begin at 10:40 am at hole #17 and will run up until we get ready for the shotgun start at 11:30am
  • A Burger buffet lunch and beverages will be served in the Pavilion following the tournament along with awards and recognition.
  • DRESS CODE – Bear Creek Golf Course requires proper golf attire be worn at all times. All players are required to wear collared shirts at all times. Slack, shorts or skirts must be hemmed and in good condition.
    • Our "Gaudy on the Green" award will be given to the player with the most far out "golf appropriate" attire during the tournament.

Hotel Logistics

Hotel
The Westin Galleria
13340 Dallas Parkway
Dallas, Texas 75240
Phone: (972) 934-9494
the Westin Website

Hotel Parking Options
Overnight Valet - $28 + tax
Valet Day Parking - $16 + tax
Self Parking – Complimentary

Thank you to our 2018 Diamond & Platinum Sponsors

TAHFM is the state chapter representing American Society of Healthcare Engineering & Association for the Healthcare Environment
PO Box 1056 | Leander, TX 78646 | Phone: 512-220-4291 | Fax: 512-692-2651